Introduction
The venue has been identified as the primary requirement for event management. The idea is that venue determines how an event is and how it can be organized and carried out. Besides, sites determine the size of an event, the participants who can be accommodated and the cost of an event. The venue management helps in improving the already existing infrastructure by renewing and upgrading various systems, thus improving the services offered by the hosting organizations in an event. Therefore, coming up with effective event management, an organization is in a position to increase and maintain the customer relationship and also avoid event risks. Various risks characterize most of the events. The report, therefore, describes some of the possible risks that may be faced by client 1 in parliament House NSW
Event brief and objectives
The event aimed to discuss some of the contentious issues facing the economic suitability and the public health sectors. Therefore, to meet these objectives, the client 1 decided to look for an appropriate venue. The client 1 selected parliament house NSW as the right venue to hold the conference. The place is suitable for meeting, exhibitors, dinners as well as seminars. Besides, there is a flexible menu, ample space and the sitting style found in the venue satisfied the client. Despite all these, there are some of the risks that are anticipated in the place.
Risks expected and mitigation measures
According to ,,,,,,,,, the risk is a threat of damage, loss, liability or any negative occurrence that might interfere with normal function. Events sometimes are vulnerable to different types of risks. Considering the case of client 1 some of the risks and their mitigation measures are;
Reputational hazards
There are high chances of incurring the reputational hazards in the venue. ,,,,,,,,,,,,,,,,,,,,, argues that reputational risk is the failure to meet the needs of the clients in an event. For the case of client 1, there is the issue of poor-quality services such as the inappropriate methods for handling the meals when cooking and serving. During the dinner, there are high chances for workers to offer meals that to some extent, they may not satisfy the expectations of the clients. Besides, the serving methods in the event may not meet the needs of the clients. On the other hand, the meals may fail to meet the set hygiene standards. This may include use of one pair of gloves when handling various types of food.
Mitigation measures
Therefore, to avoid this risk, there are a couple of mitigation measures to follow. For example, there is a need for the workers in parliament house NSW to observe hygiene. This should be done by ensuring there is thorough washing of hands and surfaces all the time. Besides, the workers ought to ensure no cross-contamination. This might be achieved by using different gloves when handling the food as well as using various cutting boards when serving the clients.
Physical and environmental risks
Physical risks are associated with aspects such as the crimes, fire outbreak, among other elements in the venue. The idea is that the inappropriate fire control techniques are some of the hazards client 1 might be exposed to in the place. On the other hand, we have environmental risks client 1 might be exposed to. For example, aspects such as the air and noise pollution from the vehicles cause some health effects.
Mitigation measures.
The venue should install fire control apparatus in appropriate locations. This may involve the installation of fire extinguishers as well as indicating the fire assembly stations and posters guiding client’s actions to take in case of any emergency. On the other hand, the venue ought to ensure no entry of the vehicles that have a lot of noise as well as those vehicles lacking catalytic converters in their exhaust pipes to control both air and noise pollution during the event.
Strategic risk
,,,,,,,,,,,, cites that strategic risk involves threats that disrupt the operation of an event. For the case of client 1, there are different strategic risks anticipated. The issue of ineffective communication strategies during the meeting may interrupt the smooth running of the event in the venue. On the other hand, the risk of change of management in the event might be a problem. Some of the stakeholders might oppose some of the changes induced, thus causing disruption.
Mitigation measures.
To avoid communication barriers and change management risk, the speakers ough to clarify their thoughts before speaking out. Besides, each stakeholder should learn to listen. The management team has to communicate changes anticipated and how an event will handle all the changes.
Conclusion
To sum up, venue management is an essential aspect that determines the progress of an event. Meetings, conferences and seminars are characterized by different risks that need to be handled keenly. Client 1 anticipates various risks in the targeted venue. There are aspects such as strategic risks, physical threats, environmental risks and reputational hazards expected. All these risks can be controlled by coming up with appropriate mitigation measures, as discussed in the report.