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Effective Business Report
Business reports focuses on presenting factual information to help in decision making or provide significant data on a research. Therefore, while writing a business report, one should center their consideration on specific elements to ensure that the report serves the intended purpose effectively. A writer should consider the following characteristics while writing an effective business report;
Accuracy- effective business reports should provide accurate facts because information in reports is mostly used to draw conclusions and make decisions. Inaccurate information can hinder achievement of an organization’s goals.
Relevancy- Reports facts need not to be accurate only but also relevant to the aim of the report writing. Information provided in a report should align with the subject of the report for it to be relevant basis to make decisions based on.
Precision- a business report writer should be clear and precisely articulate the definite purpose of writing the report. The examination of data, recommendations, and analysis should all be written based on the core purpose of the report.
Reader-oriented- the purpose of a report cannot be achieve without the intended recipient reading it which is why it is essential to consider the level of understanding and knowledge of the reader in writing an effective business report.
Conciseness- a good business report should be able to transmit maximum information through using minimum words. Irrelevant details make a report too long and it could be ineffective in performing the definite purpose.
While executing a business report structure, a writer should ensure they identify the audience and consider what the reader needs to know. Then after thinking through the subject of the report, chose a structure which will maximally include the relevant information in the most precise way. An effective business report should have a structure similar to the following;
Title page- the subject and purpose of report should be clearly sated here
Table of content- this includes the order of the information presented which makes a report look well organized and helps a reader to trace information
Executive summary-presents the main points of a report in one place and gives the reader a quick preview of what to find in the report.
Introduction-used to outline the scoop of the report
Discussion-this is the section where the writer should present the analysis of the findings and justify their recommendations
Conclusion-in this section, a good report should give a logically give an interpretation of the main points.
Recommendations-the recommendations should be action-oriented, number, and logical.
References- the sources used to draw the presented information should be provided in this section.
Appendices-extra illustration of information like graphs, charts, and any other material should be listed here.
Works Cited
Commons, Karen, Vicky Mabin, and Xiaodan Gao. “Internationalisation at home: Building cross-cultural understanding among local and international students through enhanced teaching and learning practices in the Victoria Business School, Victoria University of Wellington, New Zealand.” ISANA Proceedings. Retrieved from https://www. victoria. ac. nz/vbs/teaching/publications/ReportInternationalisationCurriculum-. pdf (2012).