South Texas Business Project
12th May 2019
Dear Sir/Madam
I hope you are doing well. On behalf of the South Texas Business Project, regarding the upcoming and scheduled seminar themed Managing Employees who “Know it All,” we deeply and sincerely regret to inform you that the seminar has been canceled due to unavoidable circumstances. One of the main reasons behind the cancelation is the turn up which, as per the attendants’ list, has not attained the minimum required number for the seminar. The turn up might have been affected by various reasons analyzed; thus the low turn figure leaving us with no choice but cancel the Seminar.
Following the high esteem that we have for our trusted clients, however, we present the below stated alternatives to the already registered clients.
After in-depth consideration of the options to present, we considered options like refunds where the already registered participants are given back their registration money. Given that we conduct several seminars of almost the same themes, we offer to the registered clients an option for transferring their registration to the other seminars that their schedule runs parallel to the canceled seminar. The transfer can as well be done to another site, alongside the seminars. Some of the sites that you can select from include Savannah, Georgia, and Mobile, Alabama.
We politely request you as one of our esteemed customers who had already registered to kindly provide us with an urgent response about the best option that you consider out of the above-stated options. We also regret to inform you that we will not be responsible for extra fees like cancellation charges for hotels, rental cars among others.
Thank you for your understanding,
Regards
Case 2: Positive/Informative Correspondence – Letter
Eat-za! Café
eatza@email.com
12th May 2019
Dear all our esteemed customers,
RE: TEMPORARY CLOSURE OF THE CAFETERIA DUE TO RENOVATION
We highly regret to inform all our customers that we will be ageclosing our cafeteria for three weeks following the urgent need of renovations. We are however happy to inform you that the upgrades will be done to provide the best services and products thus fulfilling most of your needs that we were unable to fulfill previously.
Following various considerations, however, we have decided to move to a temporary location just close to the old cafeteria to continue serving you during this period of renovation. Due to space, we regret to inform you that we won’t be able to follow our standard menu and schedule. We will instead serve snacks and all other meals that don’t require warming or any hot items for either breakfast or lunch.
To support the institutional curriculum goals, we target students from the engineering department to redesign our structure and art students to decorate the redesigned space. We are also happy to announce to you that when the renovation is complete, we will be able to host and serve both the students, faculty, and staff. We will have additional features like feature wireless Internet access and a wide selection of specialty coffees.
We kindly request you all to bear with us for this period and allow us to improve to offer you even better services. Thank you
Yours sincerely
Case 3: Persuasive Correspondence – MEMO
MEMORANDUM
DATE: 12th May 2019
TO: The President, Wyatt Office Solutions
FROM: The Office Manager, Wyatt Office Solutions
SUBJECT: New Proposed Supply Ordering Policies
Following the current situation regarding the steadily rising budget on office expenditure, I have considered various options that can help in controlling the use of resources sparingly to save on the expenditure cost of the office materials.
There has been an observation on the manner with which the various office resources are misused which lead to your notice on the same. Due to this, as a manager with the help of my other team members, we have decided to come up with a digital system which will help to manage the use of office supplies towards the most friendly and reasonable budget. Below is a brief explanation of how the system will work.
We have come up with a new digital supply and ordering system that will be prompting all the employees to appropriately fill out order forms that will require approval by you. In case of any need for unique supplies, employees will be required to fill out a special request form that can be done more quickly to you. All the office supplies will be under a secure lock and key. You as the president will also remind employees that the company will no longer provide free personal copies. This system will enable us to generate capital by charging the employees on the same, for instance, 5 cents for their own copies and 10 cents for photo paper copies. The system can enable setting up personal accounts for copies with their department’s administrative assistant. To ensure that the employees purchase these copies, the prices are set well below the cost at local copy stores.
I present this proposal which I would like to humbly recommend for adoption and implementation upon your approval towards the attainment the cost-cutting goals of the office expenditure.