Target Keyword: workflow software
Meta Description: Are you having workflow software related problems? Then read this article to learn from common mistakes.
Common Mistakes Companies Make When Integrating Their Existing Systems with Workflow Software
According to a reliable study, a majority of businesses use manual systems to keep the company afloat. That’s a pretty unscalable approach to workflow efficiency. Eventually, when they embrace workflow software, it’s the mistakes made that lead implementor to assume that the adaptation was a failure.
A new system could be riddled with bugs and compatibility issues, but most errors are associated with interaction problems. Below are some common mistakes made when integrating workflow software.
- Ignoring the End-users
It is usually management who decides which systems business is going to rely on. After implementation, end-users will start complaining that the new workflow is laborious and inefficient. Then what will the higher-ups do? They will suggest a different workflow software that proves to be even more unpopular with the users.
A simple solution to this is for the implementors to fully involve potential end-users through the process of integrating a workflow system.
- Preferring On-Site Over Cloud Capabilities
For businesses that deal with specialized services, on-site systems will make economic and security sense, but it is hard to guarantee 100 percent security. Relying on such a system requires premises facilities to run all the time optimally, not working overtime.
Cloud technology is the future and has proven to be efficient and much more:
- Economical in the long-term.
The same cannot be said for a premises-based workflow system that could fail due to an electrical problem and has to shut down during maintenance.
- The Use Of Multiple Technologies
It is common for a department to be using more than three software to achieve their workflow. Typically, these are third party applications that come from different providers, thus requiring more third-party plugins to integrate smoothly if a department is glued together with more than six workflow software. What about a company with ten departments.
A solution to this is to go with only one provider who offers a package that incorporates all the tools suitable to departments. Such an approach can be achieved if there is only one person who makes the decisions instead of leaving individual departments to their own devices.
- Insufficient Finances
It is relatively common for businesses to compromise on the full implementation of a new workflow software due to budget constraints. In such a scenario, an administrator will only prioritize the top three needed tools in a package of 10 tools. Surely the work output will not be 100 percent.
- Rushing the Integration Process
Migrating from an old system to a new one cannot be taken lightly. When an implementor focuses only on a deadline rather than the business’s readiness, there’s bound to be adverse outcomes in the future.
It is much better to plan the integration with workflow software in stages. That way, it becomes like a checklist to seal all loopholes and ensure business efficiency.
To avoid system integration issues in your business, visit PerfectForms, and sign up for a free trial today.